Privacy Notice
Last Updated: 30th May 2018
Privacy is something that we, the Health Research Board (“HRB”) and our service provider F1000 Research Limited (“the Service Provider”) take very seriously. This statement explains how we use the personal information you provide to us when you use HRB Open Research. By using HRB Open Research you consent to your information being used in this way.
What this Privacy Notice covers
This is the privacy notice for hrbopenresearch.org, its related mobile applications, tools and comment and discussion facilities.
Who is the data controller?
As HRB Open Research is controlled by HRB but operated on its behalf by the Service Provider the data controllers are HRB and the Service Provider.
What is the legal basis for processing personal information?
HRB Open Research relies on a number of legal bases to collect, use, and share your information, including:
- as needed to provide its services, such as when it uses your information to fulfill the services you require, to settle disputes, or to provide customer support;
- when you have provided your affirmative consent, which you may revoke at any time, such as by signing up for our mailing list;
- if necessary to comply with a legal obligation or court order or in connection with a legal claim, such as retaining information about your purchases if required by tax law; and
- as necessary for the purpose of our legitimate interests provided those legitimate interests are not overridden by your rights or interests.
What personal information does HRB Open Research ask users to supply, and why?
Registration on this site where requested is optional and voluntary. Browsing and viewing material on HRB Open Research does not require any personal information to be submitted from users.
Some aspects of the service available on this site requires the use of cookies, and the supply of information such as name, email, speciality, funder, institution, qualification and phone number. This is necessary for security reasons and to be able to provide our services. Users may submit further personal information (e.g., details of research and areas of interest) in order to take advantage of present and future personalization facilities on this site.
When you visit hrbopenresearch.org we may collect information about your online browsing behavior and any equipment or software you have used to access our site including your IP address, device identifiers and the type of browser you use.
In accordance with European Union guidelines, registrants may decline to provide the information requested. They should be advised, however, that HRB Open Research may be unable to deliver its services unless at least the information necessary to enable fulfillment of the service, security and identification purposes is provided.
What further information does HRB Open Research track, and why?
In order to offer the best possible service to users, HRB Open Research tracks the patterns of usage of pages on the site. This enables us to identify the most popular material and services. Where users have provided details of their research areas of interest, this information can be correlated, helping HRB Open Research to provide a useful service for scientists and clinicians, offering them the most relevant information based on their areas of interest.
How does HRB Open Research collect and use your personal information?
HRB Open Research collects your email address when you register to receive email alerts. We use this to send you the relevant email alert that you have requested with the described frequency.
HRB Open Research collects the following information when you register with the site: name, address, organization, country and email address. We use this to contact you to confirm registration, to identify you and provide our services, administration and to resolve issues through our help desk.
HRB Open Research collects the following information when you register to make comments on the site: name, address, organization, country and email address. We use this to enable you to post comments on the site, contact you to confirm registration, to identify you and provide our services, administration, to resolve issues through our help desk and investigatory purposes should the need arise.
HRB Open Research uses your personal information to personalize the experience you have of HRB Open Research.
HRB Open Research will use your personal information to review it in order to ensure it does not keep it any longer than is legally permitted.
Does HRB Open Research collect or use children’s personal information?
HRB Open Research does not seek to collect or knowingly store any personal information about persons under the age of 16 by any registration or other request for personal information on hrbopenresearch.org. Anyone aged under 16 who wishes to provide personal information to us must first obtain their parent or guardian’s consent.
What is HRB Open Research's policy on sharing email addresses and personal information with third parties?
User information will only be shared with third parties as necessary to complete a contract or to provide services you have requested or authorised or with the explicit consent of the user.
If the user has explicitly opted to receive special offer and product information emails from HRB Open Research partners, then HRB Open Research may from time to time email the user on behalf of these partner companies. However, these companies will not be given the user's details without that user's explicit consent.
How long will HRB Open Research keep my personal information?
Unless we are required or permitted by law to keep information for a longer period, HRB Open Research will only keep your personal information for the period necessary to fulfill the purposes for having that data as explained in the consent you granted or in our privacy policy or until you request us to delete it. However, even if we delete your personal data it may remain on back-up systems or in our archive for security and to enable us to fulfill our legal, regulatory and tax obligations.
How does HRB Open Research keep my personal information secure?
HRB Open Research takes the security of your personal information very seriously and stores and processes your personal information in accordance with applicable law. From time to time we may transfer and store personal information that we have collected outside the EU as some of our service providers are outside the EU (including without limitation USA). However, when we appoint anyone to provide a service to us we take care to ensure they comply with applicable EU law and this Privacy Notice and have appropriate security procedures in place and are aware of the obligations that come with holding personal information.
How can I change the permissions given to HRB Open Research?
All communications from HRB Open Research will include clear instructions on how to tell us that you wish to cease receiving further communications (unsubscribe).
You also have the right to ask us to (a) rectify inaccurate or incomplete personal information, (b) delete your personal data from HRB Open Research’s systems, (c) limit the way in which HRB Open Research can use your personal data, (d) move, copy or transfer your personal information, and (e) object to our use of your personal information.
To exercise any of these rights, make enquiries or make a complaint about our use of your personal data please contact HRB Open Research by email at info@hrbopenresearch.org or write to the Service Provider at Chief Operating Officer, F1000 Research Limited, 240 Blackfriars Rd, London, SE1 8BU, UK.
How does HRB Open Research use cookies?
Cookies are small text files that are placed on your browser by websites that you visit. They are widely used for a variety of purposes including to make websites work or to remember you from one visit to the next. Please refer to our Cookie Notice.
Control of cookies
Most web browsers automatically accept cookies, but you can usually modify your browser settings to notify you when a cookie is sent, and then you can then choose to accept or decline the cookie. However, this may mean that any preferences you set on the site will be lost or you will not be able to use the auto login or remember me facility at login.
You can opt out of Google's use of cookies by visiting Google's Ads Settings.
More information about cookies.
Legal responsibilities
HRB Open Research reserves the right to disclose users' personal information if required to do so by law, or in the good faith and belief that such action is reasonably necessary to comply with legal process, respond to claims, or protect the rights, property or safety of HRB Open Research, HRB, the Service Provider, their employees or members.
Who should I contact if I have any questions or concerns about my privacy?
If you have any questions or concerns about your privacy and HRB Open Research, please contact info@hrbopenresearch.org or write to the Service Provider at Chief Operating Officer, F1000 Research Limited, 240 Blackfriars Rd, London, SE1 8BU, UK.
If you are not satisfied with any complaint you may make about how your personal information is handled, then you may be able to refer your matter to the Information Commissioner’s office.
Changes to this Privacy Notice
HRB Open Research may from time to time make changes to this Privacy Notice to reflect changes in how we treat your personal information, to comply with legislation, improve the site or to institute good practice. HRB Open Research will inform you of these changes by posting them to this page. It is your responsibility as a user to makes sure that you are aware of changes posted on this page by checking for any changes on a regular basis.